Is spotting red flags in medical records hard for you?
Everything looks fine until the opposition brings up a red flag you missed.
Many lawyers know the pain of reviewing thick stacks of medical records. It’s time-consuming, complex, and easy to miss critical details. But if you don’t catch red flags first, the other side will.
Don’t know how to spot red flags in medical records? Let’s explore the most common red flags and how to find them before the opposite side does.
What are Red Flags in Medical Record?
A red flag in medical records is anything that casts doubt on the credibility, consistency, or severity of the patient’s injury or condition. These red flags do not always mean someone is lying but they suggest something is here to have a closer look.
Red flags in medical records can weaken any legal case. It can make cross-examination very tough.
How to Spot Red Flags in Medical Records?
Here’s what you need to keep an eye out for spot red flags in medical records:
Inconsistent Medical History
In one record, the patient denies any prior back pain, but a previous record shows treatment for back pain a year ago.
Any prior treatment can weaken causation analysis and make it harder to prove the new injury is from the current incident.
How to find out:
- Ask full medical history of the plaintiff
- Not always rely on what the client remembers, check the records also.
- Differentiate the old injury from the new one with timelines and expert opinion.
Delayed Medical Treatment
The plaintiff’s injury happened on February 1, but the first doctor visit was on March 16.
This type of delay between the injury and the first visit after the injury can create certain doubts. Opposing counsel may say “If he was really hurt, why didn’t he go to the doctor right away?”
How to find out:
- Ask the exact reason for the delay.
- Check for emergency room visits, urgent care, or calls to a nurse that may have been missed.
Activities That Contradict Reported Limitations
Medical records show the plaintiff can’t lift more than 7 pounds or is unable to bend, but the surveillance shows him carrying heavy boxers and moving things. Any contradictions may lead to claim denial or loss of trust by the jury.
If the defense sees this they will argue your client is exaggerating.
How to find out:
- Review work status notes, therapy updates, and daily activities.
- Ask your client if they’ve been recorded or followed.
- Prepare a strong, consistent explanation of their condition and limits.
- Be honest and get ahead of it.
Prior Similar Injuries
Your client is filing a neck injury claim, but records show treatment for whiplash two years earlier. This allows the defense to argue the current injury is a continuation of a pre-existing condition. That weakens causation and damages claims.
How to find out:
- Highlight the difference in location, severity, or symptoms.
- Ask your expert to clarify that the current condition is separate.
- Provide a clear before-and-after timeline showing functional decline.
Gap in Treatment
The patient received treatment from February to May after there was no recorded treatment until November.
Long gaps in treatment raise many questions. Did the condition improve? Did the patient give up on care? Or did they just stop showing up? These questions will give answers.
How to find out:
- Review the timeline of care.
- Identify any unexplained breaks in treatment.
- See if there’s documentation of discharge, referrals, or missed appointments.
Copy-Paste Documentation
Electronic Health Records often include repeated notes. If every visit appears identical, it may weaken the argument for ongoing symptoms or evolving care. Copy-pasted notes suggest that the care was routine or unhelpful.
How to find out:
- Look for copy-paste language.
- Note any lack of updated assessments.
- Consider an independent medical examination (IME) if records lack substance.
- Highlight any progress notes showing change or response to treatment.
Create a “Red Flag Checklist”
To make reviews easier, create your own checklist of red flags to look for every time. This saves time, improves accuracy, and keeps your case stronger.
Sample items for your checklist:
- Delay in treatment
- Contradictory history
- Gaps in care
- Work status vs. claimed limitations
- Prior similar injuries
- Copy-pasted notes
- No objective findings
Get Expert Help
As a busy attorney, you don’t have time to review every line of a thousand-page medical record.
So, how do you protect your case without spending days combing through records?
At LezDo TechMed, we provide detailed, accurate medical record reviews for attorneys. We highlight red flags, track inconsistencies, and help you prepare stronger arguments.
Final Thoughts
You may have an appealing story and a sympathetic client, but if the medical records contain red flags that go unaddressed, your case could fall apart. Think like the defense: what will they point out? What will they highlight to the jury? By identifying red flags early, you can avoid surprises at mediation or trial.
Don’t just read medical records. Analyze and ask questions. When you spot the problems first, you can turn potential weaknesses into manageable ones.
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